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EXECUTIVE PERSONAL ASSISTANT TO THE DIRECTOR (ROCS20489)

Basis: 

FULL TIME

Reference ID:

ROCS20489

Closing Date:

20/04/23

Section:

ROCS GROUP

We are looking for a full-time Executive Personal Assistant to the Director to ensure the smooth management of her day-to-day endeavours, while assisting her in the operation of the various ROCS Group divisions.
The selected candidate must have a solid background in the various ROCS divisions amongst which travel and retail, and will need to be able to handle sensitive and intricate issues in a professional and objective manner. This diverse role will also benefit from candidates with a flair for marketing and an interest in fashion. The chosen candidate will have the opportunity to work hand in hand with one of Maltaโ€™s leading entrepreneurs and TV personality.

You must also possess the following knowledge, skills and abilities:

    โ€ข Experience within the travel and retail industry is a must
    โ€ข Must be fluent in speaking and writing in the English language, however knowledge of the Maltese language will be considered an additional skill.
    โ€ข Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the company.
    โ€ข Ability to organise and plan own work.
    โ€ข Excellent attention to detail, with the ability to maintain a high level of accuracy.
    โ€ข A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.
    โ€ข Ability to work on own initiative.
    โ€ข Ability to deal with sensitive information with discretion and to maintain confidentiality.
    โ€ข Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.
    โ€ข Must be currently located in Malta.

The key reponsibilities of this post include:

    โ€ข Assisting the Director in the operational tasks carried out as part of her organization, such as calculating negotiating deals, and preparing training material for the various teams.
    โ€ข Manage Directorโ€™s schedule, assessing priority of appointments and meetings, and the reallocation and preparation for these as necessary.
    โ€ข Process Directorโ€™s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
    โ€ข Maintain Directorโ€™s office systems, including data management and filing.
    โ€ข Screen calls, enquiries and requests, and deal with them when appropriate.
    โ€ข Assist Director in researching and following up with action on matters which fall within the Directorโ€™s responsibility โ€“ chasing responses, triggering follow-up action.
    โ€ข Produce documents, briefing papers, reports and presentations for the Director.

Employment conditions:

This is a full time role

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