EXECUTIVE PERSONAL ASSISTANT TO THE CEO (JOBS10118)

Basis: 

FULL TIME

Reference ID:

(JOBS10118)

Closing Date:

30/11/22

Section:

ROCS JOBS

Eeetwell is looking for an Executive Personal Assistant to the CEO to join our growing team in Malta. Reporting to our CEO, the candidate will provide outstanding administrative support while getting energized by working in the fast-paced environment you’d expect for one of Malta’s fastest growing brands. In this role, the Executive Personal Assistant will further enhance the CEO’s capability to expand, develop and manage the business efficiently by assuming responsibilities for administrative duties so that the CEO can spend maximum time on strategic tasks. We’re looking for an individual with exceptional discretion and confidentiality.

You must also possess the following knowledge, skills and abilities:

    • Excellent written and oral communication skills in English
    • Knowledge of the Maltese language will be considered an asset - other language skills are a benefit
    • A minimum of 2 years of experience in a similar role
    • Proactiveness, flexibility and adaptability to juggle between a range of tasks
    • A sense of discretion and trustworthiness as they will be party to confidential information
    • Excellent word processing and IT skills, including a range of software packages and comprehensive capabilities in Microsoft Office (Word, Excel, Power Point and Outlook);
    • Strong administrative and personal assistant skills with an ability to work well and in an organised manner in a fast paced environment,
    • Be an effective planner with proven time management skills is necessary; attention to detail, personal commitment, efficiency, flexibility with great team liaison skills;

    Having a first degree and an A’ level standard of education in accounting and/or having a background in accounts will be considered an asset.

The key reponsibilities of this post include:

    • Acting as a first point of contact, dealing with correspondence and phone calls
    • Managing diaries and organising meetings and appointments
    • Booking and arranging travel, transport and accommodation
    • Organising events and conferences
    • Reminding the top management of important tasks and deadlines
    • Typing, compiling and preparing reports, presentations and correspondence
    • Managing databases and filing systems
    • Implementing and maintaining procedures/administrative systems
    • Liaising with staff, suppliers and clients
    • Collating and filing expenses
    • Having control over the company emergency phone and delegate accordingly.
    • Miscellaneous tasks to support the CEO, which will vary according to remit.

Employment conditions:

This is a full time role

PERKS OF JOINING OUR FAMILY:
• An attractive salary in line with the industry standards
• Complimentary weekly greens and coffees from our healthy kitchen
• Flexible vacation and wellness time
• 50% off your premium gym subscription at Fort Fitness
• Multiple discount opportunities through our partners’ network
• A collaborative and invested family of people who live our core values and have your back
• A clear career path with solid personal and professional development opportunities
• The chance to make a real impact on the people and communities that surround us, both by growing them and by changing the way they think about food